Simple methods to help employees’ transit from office to work from home

Simple methods to help employees’ transit from office to work from home

In the modern world working patterns are changing and most of the employees are planning their shift to full or part-time remote work. According to state remote work report 2019, 42% of America’s workforce is planning to work remotely in the next five years. Analysing working trends, it can guarantee the majority of the on-site workers who are now starting to work remotely in the virtual workplace. Sometimes this strategic move might be stressful for employees who are making this move, but the senior management team in the organisations must take the responsibility to provide an easy way of transition. In this kind of scenario, organisations must use their resources, capabilities and competencies to manage the situation. This strategic shift might be challenging for the organisation, but team leaders and managers can successfully support the employees who are willing to transit as a remote worker. In this process, communication plays a major role and managers need to make sure to inform the objectives and goals specifically for the remote workers. It is important to show your employees that their work in the virtual workplace is important as on-sight work. From now, onwards this article will provide some tips to help your employees to undertake a better transition. 


Defining remote work policies clearly 

To overcome the organisational conflicts and problems it is important to implement policies, which define both employment and management expectations. It is important to have hiring resources as well as working policies inline to support remote workers. Having specific policies will help to build a good corporate brand name among society. That corporate brand name and reputation will help organisations reduce the risk of losing talented employees. Managers can come up with specific working policies for different remote teams, with regarding team size, responsibilities and their needs. Then again, it is vital to have a common policy, which addresses common elements like team availability, communication, data security and progress tracking. 


Prepare necessary tools

When your employees are moving from on-sight to work from home organisation need to make sure to provide necessary tools, which are needed to get things done. There are three types of tools which are vital, and it includes, communication, management and security tools. Managers need to build strong remote communication culture within the group to perform well in the virtual workplace. Since there are so many free and advance communication tools available it is much easier for team members to communicate effectively within the digital workplace. Team management is important because most of the companies are calculating and evaluate employee performance and behaviour in a serious manner. To manage remote employees’ companies can get help from new HRIS systems, which come with advanced modules, which are designed to manage employees even in different locations and time zones. Security management is the most important element because employees are no longer working inside the company’s WIFI of LAN connection. Certain threats, viruses and even cyber-attack can be easily done to unprotected networks. Because of that, organisations need to build a high-security network before going for a virtual working environment. 


Get feedback regarding the process 

The best way to feel the remote employees is by getting feedback from them. Managers can do this daily or weekly basis. Managers need to provide opportunities for their team members to provide opinions and ideas to overcome problems, which occur in the transition process. They can use different types of communication strategies and tools to get feedback from the virtual team members. It is better if managers can conduct video conferencing because then they can see the facial recognition of the employees. Because most of the researchers agree that it is easy to identify emotions and feelings through facial recognition. From the feedback collected organisations can fill the gaps in the transition process and it will help organisations to implement a clean and smooth process in the future. 

These activities will help managers to develop positivity among remote workers. In addition it will help managers and employees to change their mindset to shift from on-sight working to working from home easily.  

  • Read 393 times
Super User

HR Sri Lanka aims to create a common ground for HR practitioners to share views and experiences.